Data is one of the most vulnerable assets in any organization. Especially if it is online, it is crucial to have a proactive approach to protect it from cyberattacks. Keep on reading and we’ll share some of the best practices for better data management.
1. Train Your Employees
One of the most important is to educate your employees about their roles. This is possible with the help of eLearning software, such as what True Office Learning can provide. You need to build a competent data management team. Your business will benefit from having dedicated and expert staff to handle the organization’s data needs.
Keep your employees informed about the fundamentals of data management. Check out True Office Learning and take advantage of their compliance training programs!
2. Collect Data Properly
Data collection will have a direct impact on data quality. To manage data effectively, pay attention to the means of collecting information. Doing this the wrong way can taint data quality. As much as possible, refrain from manual entry when collecting data. Aside from being slow, this can also make data prone to inaccuracies
3. Create a Backup
The future is uncertain, and businesses need to be prepared. Build a backup strategy to minimize the impacts of attacks. One of the best things that you can do is to embrace the cloud to create secure backups. Digitizing documents and keeping them in a secure folder will also help, especially in protecting files from fire and flood, among other disasters.
4. Make Data Accessible
If data is difficult to share and access, its usefulness can be compromised. Especially internally, find ways to make it effortless to share data. This will also help improve collaboration and will boost productivity.
5. Collect Only What is Necessary
While data is an asset for businesses, it can also be a liability. To avoid the latter, do not collect more than what you need. This eases the burden on your end. The more data you collect, the higher is the potential impact of a breach.
6. Reduce Duplicate Data
There should be measures in place to avoid data redundancies. Otherwise, this can compromise data quality. Having duplicate entries can exacerbate the data silo problem. Use software tools that can assist in de-duplication and cleansing to eliminate data that you do not need.
7. Organize Your Data
Keeping data organized is an excellent way to make it more useful. One way to do this is to have strong file naming and cataloging systems. This will also make it easy to find the data that you need despite having tons of information available in your system. Use descriptive names to make it easy to find data.
From training your employees to reducing duplicates, take note of our suggestions above to improve data management in your organization. Doing these things can improve data quality and reduce threats.